Fire Risk Assessment

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Fire Risk Assessment and Procedure

In the event of a fire at

Rose Villa

September 2023

(to be read in conjunction with the FRA checklist and floor plan of the property)

This property was built in the 1890s and subsequently altered, extended and improved in 2005. Smoke alarms are fitted upstairs on the landings and downstairs, and a carbon monoxide detector in the lounge, and a heat detector in the kitchen. Torches, motion sensor lights and bulbs that come on in the event of a power cut are available and fitted.

Whilst it has a low fire risk, the property has an inherent, and insurmountable, issue with the layout, when taking into account fire safety recommendations.

That is: All three bedrooms have access to a stairway which exits through the living room (see plan). i.e. from an ‘inner’ room through an ‘outer’ room, which is not ideal.

The main ‘hazard’ in the living room is the log burner. In the summer, when the log burner is not required, the risk of a fire starting is minimal tending to zero. The log burner is only a fire risk if the door is left open and logs fall onto the rug. The optimum use of the log burner is NOT to leave the door open but there is a sufficiently large slate hearth, and a metal guard in place, to prevent any such occurrence. Only considerable negligence would cause a fire to start here.

However, if there were a fire in the living room, and an exit that way was impossible, the only way out would be through the windows in the bedrooms.  Whilst the front two bedrooms have windows accessible for an emergency escape, the rear bunk bedroom has a velux window which requires more athleticism.

It is recommended that only able-bodied persons should sleep upstairs, and any minor  sleeping in the bunk bedroom should be immediately escorted downstairs if safe to do so, OR, be helped out of one of the windows, including the velux if necessary. Familiarise yourself with the opening of all the windows. There are motion sensor lights, and bulbs which come on in the event of a power cut.

Once through the living room, the front door has a simple latch that opens the door immediately without the need for a key.


Make your way out  (the front door is the primary exit, but other exits are available) to a safe area in the driveway or road.

Telephone 999 and ask for the fire service.

The post code is SA42 0SE, the property is called Rose Villa

What3words:  calendars.blank.waltzed   provides an exact location



Fire risk assessment checklist – Small premises with paying guests


Responsible person (e.g. employer) or person having control of the premises:

Philip Shaw-Hamilton



Address of premises:

Rose Villa, Brynhenllan

Dinas Cross, Pembrokeshire

SA42 0SE



Number of floors:


Number of rooms:










Date of fire risk assessment:




Date of previous fire risk assessment:




Suggested date for review:

September 2024

Fire hazards and controls


Are fixed electrical installations inspected and tested every 5 years?




Are electrical appliances periodically inspected and tested?




Is the use of trailing leads and adaptors avoided where possible?





Are gas appliances inspected and tested every 12 months?





Is smoking permitted on the premises?




Are suitable arrangements in place for those who wish to smoke?


Smoke outside


Are the premises adequately secured to prevent unauthorised access?




Are combustible materials, waste and refuse bins stored safely clear of the premises or in purpose-built compounds/rooms?




Are fixed heating systems subject to periodic maintenance?




Are portable heaters subject to periodic inspection and used safely?


There are no portable heaters


Are there adequate fire precautions in the use of open fires and log burners? e.g. regular chimney sweeping




Are adequate measures taken to prevent fires from cooking equipment? e.g. prohibiting deep fat fryers


Yes – no deep fat fryers are provided. The hob and oven are electric.


Are filters and ductwork subject to regular cleaning?





Is the standard of housekeeping adequate to avoid the accumulation of combustible materials and waste e.g. from tumble dryers?


Yes – there is no tumble-dryer, and the cottage is cleaned at every change-over


Are combustible materials kept separate from ignition and heat sources?




Is it ensured that all contractors who undertake work on the premises are competent and qualified?




Are suitable measures in place to address the fire hazards associated with the use and storage of dangerous substances?


There are no dangerous substances at the property


Are there any other significant fire hazards in the premises?




If the answer to the above question is yes, please list each hazard and any control measure to reduce the risk of fire, in the box below. If the answer to any question is no, include suitable action within the Action Plan.




Fire protection measures


Are all escape routes kept clear of obstructions to enable people to escape safely?




Are all fire exits easily and immediately openable?


No – the back door still has a key in the lock. However, it is the least likely exit route in the event of a fire at night. The front door is available first and can be opened from the inside without a key.


Are distances to final exits considered reasonable?




Do the walls and structures protecting the stairway and escape routes provide an adequate level of fire resistance?


There is no structure protecting the stairway – only a handrail.


Is the fire resistance of doors to stairways and escape routes considered adequate?


The doors are currently unlikely to meet modern fire retardant specifications. It is in the action plan to seek advice.


Where necessary, are doors fitted with suitable self-closing devices that close the doors effectively?


No. It is in the action plan to seek advice.


Are there adequate levels of artificial lighting provided in the escape routes?


Lighting is available (by means of motion sensors) to descend the stairs to the exit point without having to pass through a darkened room with no immediate access to a light switch.


Where necessary, has a reasonable standard of emergency escape lighting been provided?


Yes – LED torches are available in each room. There are several light bulbs that come on when the electricity supply is cut. There are motion sensor operated lights which double as a torch at strategic points. There are motion sensor lights for use at night on the stairs.


Where necessary, is a reasonable standard of fire exit and fire safety signs provided?


Not necessary – there is only one way downstairs, through the living room into the hall and front door. (See plan)


Are smoke and/or heat alarms/detectors provided and is the extent and coverage considered adequate? Consider also CO alarms.


Yes – smoke alarms and a carbon monoxide sensor are installed. There is a heat detector in the kitchen. Due to the small size of the cottage it is considered unnecessary to fit a smoke alarm in each bedroom. One on the landing is quite sufficient.


Is there a reasonable provision of firefighting equipment (fire extinguishers, fire blankets)?


Yes – one fire blanket in the kitchen and living room. One fire extinguisher in the utility room.





Management of fire safety


Are procedures in the event of fire appropriate and documented?





Is the information on fire safety and the action to take in the event of a fire given to guests?




Are any staff members given regular instruction and training on the action to take in the event of a fire?


N/a  - there are no staff


Are frequent checks carried out to ensure exit routes are kept clear and fire exits remain easily openable?





Are periodic checks carried out on fire doors to ensure they remain in good condition and close effectively?


No – there are no fire doors


Are domestic smoke and heat alarms tested at least monthly? Include CO alarms in testing.




Where fitted, are weekly testing and six-monthly servicing routines in place for the fire detection and alarm system?



In self-catering premises, are all smoke/heat alarms (or fire detection and alarm systems, where fitted) tested at every changeover?




Where fitted, are monthly and annual testing routines in place for the emergency escape lighting?




Where provided, are fire extinguishers subject to annual maintenance?




Are records of testing and maintenance maintained?





Action plan

If any of the above boxes are ticked with a ‘No’, the deficiencies should be described below, along with proposed action for rectification.




Proposed action


Person responsible


Fire retardant spec

Seek advice


Philip Shaw-Hamilton


Back door

Key in lock

It is not considered necessary to replace the mechanism, not being the primary exit


Philip Shaw-Hamilton

















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